Event Terms and Conditions – 15 March 2022. Updated 15 March 2022


Tour of the Tropics Limited – ABN 92 183 877 139
PO Box 1013 Smithfield 4878 – Phone: 1300282949
info@tourofthetropics.com.au – Web: www.tourofthetropics.com.au


Tour of The Tropics events are sanctioned by: Cycling Queensland and Cycling Australia. Cycling Australia rules and regulations apply.


Terms and Conditions:
WARNING: This is a legal document that affects your rights and must be accepted by all competitors and by their legal guardian/parent if under the age of 18.


1. I acknowledge that competitive sport involves real risk of serious injury or even death from various causes including; dehydration, physical stress and health failure; equipment failure; accidents with other competitors, spectators or road users; drowning, inherent race course risks; weather conditions and other causes.

2. I understand that I should not compete in this event unless I have trained appropriately and my physical condition has been verified by a medical practitioner as being of a high personal health standard to injure the expected stresses caused by competitive sport. I acknowledge that the leading cause (more than 90%) of non-traumatic sudden death of athletes is related to a pre-existing cardiac abnormality.

3. By competing, I accept all risks necessarily flowing from my participation which could result in loss of life or permanent injury. Accordingly, I release all persons or corporations associated directly or indirectly with the conduct of the event from all claims demands and proceedings arising out of my participation and I hereby indemnify them against all liability (including liability for their negligence and the negligence of others) for all injury, loss or damage arising out of or connected with my participation in this event. This release shall extend to and include Tour of the Tropics Limited, Cycling Queensland -Queensland Cyclists Association Inc., Cycling Australia – Australian Cycling Federation Inc., and their respective directors, partners, managers, officers, agents, contractors, employees and volunteers including medical and paramedical personnel appointed for the event, the owners, licensees and occupiers of land upon which the event or any part of it is conducted, any statutory body or local authority having control over any land upon which the event or any part of the event is conducted or which is involved directly or indirectly with the event in any manner whatsoever and promoters, sponsors and event organizers. This release and indemnity continues forever and binds my heirs, executors, personal representatives and assigns.

4. I consent to receive all forms of medical treatment onsite at an event or in a medical facility and including ambulance transportation that the event organizers think desirable during or after the event.

5. I consent to event organizers using my name, image and likeness before, during or after the event for event promotional broadcasting or reporting purposes in any media.

6. I understand that compulsory insurance cover affected for participants in this event may not cover me for any or all injury, loss or damage sustained by me.

7. I accept the safety precautions undertaken by organizers (such as race course design, race course supervision, race safety briefings, bicycle and helmet safety checks) are a service to me and other competitors but are not a guarantee of safety.

8. I am fully responsible for the security of my personal possessions at the event including my bike and other valuable items within the race course and event operational area. Tour of the Tropics Limited will not be liable for replacement of any personal possessions at any time or in any location.

9. My registration is not transferable to other people. If I am unable to compete, I am subject to the refund policy below. If the event is cancelled by way of circumstances beyond the control of the event directors, I am subject to the conditions of Event Protect outlined below.

10. I have listed or made written communication to the event directors my medical or physical conditions from which I suffer that might affect my performance or be relevant if medical treatment is needed. I accept the risk of competing despite these conditions.

11. I agree to abide by all race rules and directions issued by the Peak sporting bodies in the State of registration, and in the State in which the event occurs and the National Sporting Organisation and the event organizers.

12. I accept the event organizers may change the event format, course, duration or other race conditions at their discretion. If that occurs, this agreement applies to the changed conditions.  I understand that all courses remain subject to final approvals of the asset holders, Police, and Council.

13. I accept that if I fail to return my timing chip in good condition to the race organisers on race day I will incur a replacement cost as agreed set by the timing provider and this will be invoiced to me.

14. I accept if a minimum number of ten (10) participants do not enter a race, the events organizers have the right to alter the prize money or prize pool at any time at their own discretion.

15. I agree that should I need to withdraw for whatever reason, the following refund policy is in place:-

·         Withdrawal 45 days or more out from the event you will receive an 80% refund or 100% credit

·         Withdrawal 14-44 days out from the event you will receive a 50% refund or 100% credit

·         Withdrawal 13 days or less out from the event you will receive no refund and 100% credit of your entry fee

·         Withdrawal 48 hours or less out from the event you will receive no refund or credit of your entry fee

·         Refunds or credits do not apply to items such as merchandise, accommodation, meals, travel and are only applicable to entry fees..

·         To receive credit or refund, withdrawals must be made in writing to accounts@tourofthetropics.com.au


16. I accept that any credit received pursuant to point 15 cannot at a later point be converted to cash.  Any vouchers awarded (prize or credit) expire 3 weeks before the desired event date, and are only to be applied to enter the original recipient.  All prize vouchers must be used in a single transaction and cannot be converted to cash.

17. I understand that the event organiser and event race director have at their discretion the option to postpone the event due to safety, sanction, insurance, or compliance reasons and there will not be a refund.  In some cases, the event organisers may fund cancellation and abandonment insurance cover for major events and if a settlement occurs, the refund policy is 80% of the entry fee.

18. I acknowledge and consent to photographs and electronic images being taken of me before, during or after the event by an official representative of the event organiser. I acknowledge and agree that such photographs and electronic images are owned by the event organiser and that the event organiser and event sponsors may use the image for promotional use. These images, my name and my event results may be used for reporting purposes or other purposes at any time by any form of media without my further consent being necessary. The event organiser is not responsible for photographs and electronic images taken by persons who are not an official representative of the event organiser.

19. I acknowledge that I have selected to receive the Tour of The Tropics email newsletter and event updates electronically and I can unsubscribe at any time.

20. The event organiser, at its sole discretion, reserves the right to accept or not accept the involvement of competitors, participants, sponsors, volunteers or other persons or entities in an event. 

21. The event organiser gives notice that any party who seeks to or perpetrates an action, which the event organiser in its sole discretion considers, seeks to defame, discredit, inflame, agitate, undermine, troll people and entities involved in the event, will have their current right of participation in the event or their request for entry into a future event cancelled without appeal or refund of entry fees if applicable.

22. I acknowledge that there may be a minimum speed required to complete this event.  I accept that if I do not meet the curfews, I will not be able to complete my ride/race.

23.  Pursuant to point 22, I accept that if I do not complete the full event, I am not eligible for a full or partial refund or credit.

Participant Agreement with Tour of the Tropics Limited – dated 15 March 2022.

I, [the person registering and or entering to participate] agree to abide by the event rules and technical regulations of Tour of The Tropics; and the State, National Sporting Organisation rules under which the event is sanctioned;.

I agree to participate in accordance with the State, Federal Laws; and will accept and comply with Council, Police permit conditions.  I accept that this event includes inherent risk and accept full responsibility for my own medical condition.

By signing this agreement I am entering into a binding agreement for the entire length of the event and agree that event organisers have absolute authority regarding decisions affecting the administration and conduct of the event.

I agree to be solely responsible for all nominations and related fees payable for participant entry.

I understand the event has an abuse / violence zero-tolerance policy and a code of conduct to which I agree to comply as stated on web sites of the Australian Sports Commission and State or National Sporting Organisation under which this event is sanctioned.

Tour of The Tropics agrees to deliver event service accordingly upon payment of set fees and compliance with agreements.


Tour of The Tropics is a Member of Event Protect, the industry-standard in event cancellation protection.

Our Membership of Event Protect provides certainty of our ability in the case of a cancellation / postponement / abandonment / curtailment of an event covered under the Event Protect Programme, to provide refunds directly to ticket holders in a fast and transparent way.

As a Member of Event Protect, Tour of The Tropics is protected against all risks that are:

·         beyond the control of the event organiser and NX Sports; and

·         not listed in the event cancellation policy exclusion list


Examples include, but are not limited to: adverse weather conditions, key event supplier failure, transport failure causing a cancellation, breakdown of key equipment etc.

Please note, the Event Protect Programme is not a replacement for any insurance a customer may directly arrange for their own protection and does not provide any direct cover or benefit to Members’ (Our) customers. Customers purchasing tickets and services hold no rights under the Programme.

For more information and a list of all inclusions and exclusions, please see: https://www.eventprotect.co/images/Event_Cancellation_Policy.pdf


It is with great disappointment that we must convey the unfortunate news that the Tour of the Tropics has been reluctantly cancelled for this year. We understand that many of you were eagerly anticipating the event and we share in your disappointment. 

The decision to cancel the race was not made lightly and was a result of several challenges that we all encountered this year. Among these challenges, we faced riders committed to overseas events, numerous late cancellations, and elevated travel and accommodation costs, all of which had a significant impact on our participation numbers and ability to provide a competitive and safe event. 

To our sponsors and supporters, we want to extend our heartfelt gratitude for your unwavering support and continued commitment to the Tour of the Tropics. Your enthusiasm and dedication to our sport and the event have been a driving force for us, and we are truly grateful for your involvement in the event over the years. 

Looking ahead, we are steadfast in our determination to overcome these challenges and ensure that the Tour of the Tropics returns as a resounding success in 2024. To achieve this, we are carefully considering revised dates for next year’s event. Our investigations have led us to believe that holding the event in September could be more optimal, ensuring no conflicts with other events that attract similar interest. 

In closing, we want to reiterate our appreciation for your support and enthusiasm for the Tour of the Tropics. We remain committed to providing you with an exceptional and memorable event in the future. 

Wishing you all the best in your cycling endeavours, and we eagerly look forward to welcoming you back to the Tour of the Tropics Cycling Race in 2024. 

Thank you
#TOTT23 Team